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The collegiate University continues to monitor and respond to Public Health England and Government advice. The University is continually monitoring latest Public Health England and government advice on novel coronavirus (COVID-19). These pages contain advice and FAQs for staff and students at the University and Colleges https://www.cam.ac.uk/coronavirus. The University's StaySafeCambridgeUni webpage is where you will find information to help Cambridge students and staff minimise the risks to themselves and others from the COVID-19 pandemic.

Lucy Cavendish College  - Information for incoming students 

Introduction 

This guidance is for all incoming students who hold places at Lucy Cavendish College for the autumn of 2020. It has been sent to all students, both offer-holders and those who already hold places at the college. It is intended to help you to plan your travel to and arrival in Cambridge, to update you on the arrangements that have been put in place for students who need to arrive early to quarantine and to update you on the arrangements for students with increased susceptibility to infectious disease. 

The College has chosen to provide this information to all prospective students now because we recognise the importance of supporting incoming students to make their initial plans as soon as possible. You should check regularly for general updates on the University’s coronavirus webpages and the student health and wellbeing webpages

Cambridge currently has a very low incidence of COVID-19, but the prospect of a new and rapid spike in cases remains a very real threat, particularly as people begin to return to the University for the new academic year, so it is essential you read and follow Government Public Health England (PHE) advice on social distancing: Staying alert and safe (social distancing)

Please read and align yourself with the Collegiate University’s COVID Community Statement before your return. This brief statement of purpose emphasises our individual and collective responsibility in minimising risks, and maximising support, for students, staff and visitors. Briefly, we expect you to abide by these key principles following your arrival in Cambridge: 

  • Stay alert to minimising the risks of virus transmission in all aspects of your life. 

  • Work from home whenever you can. 

  • Limit contact with other people outside of your household. 

  • Observe social distance when you go out. 

  • Wash your hands regularly, and don’t leave home if you, or anyone you live with, has symptoms (see below). 

What to do now 

Please read the following information carefully and ensure you understand it. Please contact us at admissions@lucy.cam.ac.uk if you have any questions. 

If you believe that you have increased susceptibility to infectious disease, please follow the procedures in point 2 below. If you're waiting for an offer, once it has has been confirmed, please contact us at admissions@lucy.cam.ac.uk with the requested information. 

1.1. Risk assessment 

Cambridge currently has a very low incidence of COVID-19 and a further reduction of nationwide lockdown restrictions is planned for 1 August. However, the prospect of a new and rapid spike in cases remains a very real threat, so it is important that all students and staff stay alert. You will be expected to follow the University’s and the College’s guidance, about which you will be kept closely updated during term. 

1.2. Precautionary measures that will be taken in College 

The College is taking all necessary steps to minimise the risk of infection to staff and students. These include, but are not limited to: 

o From the end of July 2020 it will be expected that staff and students wear face coverings in most indoor settings. These will be provided as part of your welcome pack. Please read the face coverings policy here.

o In the event that a student develops symptoms or is concerned that they may have caught Coronavirus, the University has set up an independent test and trace programme. Details about the testing can be found here: https://www.cam.ac.uk/coronavirus/staff/health-and-wellbeing/testing-staff-for-covid-19 (note: this page describes testing for staff, but the arrangements are the same for students). It is intended that a contact tracing programme will be in place by the start of Michaelmas term. 

1.3. Arrangements in the event of a second wave 

In the event of a second wave of Coronavirus infections in the UK, we will follow Public Health England (Government) guidance. Should a local lockdown be enforced, our continuous nine-month accommodation leases will enable all students to remain in College. During such a period, College will continue to supply food, give access to library books and, where possible, provide socially distanced study areas. 

1.4. Do you have symptoms? 

You can check your symptoms using the NHS symptom checker. Do not travel to Cambridge if you are currently self-isolating or isolating as a household because you, or someone you live with, or someone you have been in close contact with, has tested positive for COVID-19 or has shown symptoms of fever, new persistent cough, or a loss or change in sense of taste or smell. In this case, follow the current PHE guidance: Stay at home: guidance for households with possible coronavirus infection

Should you be prevented from travelling for this reason, please contact the College Admissions Office at admissions@lucy.cam.ac.uk and Senior Tutor (SeniorTutor@lucy.cam.ac.uk) as soon as you anticipate a disruption to your plans.

2.1. Check if you have increased susceptibility to infectious disease 

The UK government’s public agency, Public Health England (PHE) has published guidance to help you understand if you have underlying illnesses that could put you at a higher risk, or even a very high risk, of serious COVID-19 related illness. Check these two links to see if you fall into one of these groups, and if so, follow the advice below. 

2.2. Please let us know if you have increased susceptibility to infectious disease. 

Very high risk group: 

A very small number of people with significant underlying health conditions including, for example but not limited to organ transplant recipients and those with specific cancers, belong in the very high risk category for serious COVID illness. People in this group need special consideration because of government advice to ‘shield’ or strictly isolate themselves at times of high levels of virus circulation. Please note that presently, with lower levels of virus circulation in England, shielding is not currently required. Nevertheless, if you are within this group, we need to hear from you as soon as possible, so please: 

o Arrange straight away for a letter from your physician or specialist medical consultant detailing your condition and outlining your preventive health needs in the context of plans to enter a residential student environment. Attached to this document is a letter you can send to your physician requesting this information. 

o Inform the College of your situation immediately via admissions@lucy.cam.ac.uk, and use this email address for follow-up enquiries. 

o As soon as you receive your letter from your physician, send it to your College to be passed on to the Senior Tutor as a matter of urgency. 

o You will be contacted by the College’s Senior Tutor, or a representative, to discuss the need for any further information, and to develop a plan for study and living arrangements – working with the relevant University Departments where necessary. 

o Please refer to the University’s ISID webpage (https://www.cam.ac.uk/coronavirus/students/guidance-for-all-students/support-for-students-with-increased-susceptibility-to-infectious-diseases-or-with-disabilities) for further information on the range of support available depending on need. 

Higher risk group: 

People with a wider range of underlying health conditions including chronic respiratory diseases, diabetes and neurological diseases, could belong in the higher risk group for more serious COVID-related illness. Although not required to ‘shield’ at any stage, members of this group should: 

o Arrange a consultation with your physician or specialist medical consultant for personal advice based on your plans to enter residential student environment. 

o Inform the College of your situation immediately via admissions@lucy.cam.ac.uk, and use this email address for follow-up enquiries. 

o Provide further information on your condition through the College’s health information gathering system when asked to do so. 

o Prepare for you arrival in Cambridge by reading and understanding the advice on social distancing and household hygiene provided on the Cambridge ISID webpages (https://www.cam.ac.uk/coronavirus/students/guidance-for-all-students/support-for-students-with-increased-susceptibility-to-infectious-diseases-or-with-disabilities) and other student information that will be provided in the coming weeks. On arrival, and on an ongoing basis after that, work with your College Tutor and College Nurse to address any remaining concerns. 

2.3. Let us know if you have disabilities that are impacted by COVID-related social distancing measures 

Please let us know if you have any disabilities that are impacted by COVID-related preventive health arrangements (these might include long term health conditions or mobility impairments, or certain mental health conditions). Students in this category will be asked to: 

o Confirm straight away to the College (admissions@lucy.cam.ac.uk) that you have already registered your disability with the University’s Disabilities Resource Centre (DRC). Use this same email address for subsequent enquiries to the College on this matter. 

o You will be contacted by the College’s Senior Tutor or College Disabilities Officer to check, in conjunction with DRC, that you have an appropriate arrangement for study and accommodation that meets your specific needs. 

o Please refer to the University’s ISID webpage (https://www.cam.ac.uk/coronavirus/students/guidance-for-all-students/support-for-students-with-increased-susceptibility-to-infectious-diseases-or-with-disabilities) for further information on the range of support available depending on need. 

Please note that information will be processed by the College in accordance with our privacy notice for students (https://www.information-compliance.admin.cam.ac.uk/data-protection/applicant-data), this may include sharing information with relevant University bodies. We recognise that some of the data which we are requesting is sensitive personal data and we will handle this in accordance with the strict requirements of the Data Protection Act 2018. 

 

3.1. Have you planned your journey to Cambridge in line with PHE guidance? Be sure to travel in a way that presents the least risk to you, your fellow travellers, and the College and University community you are entering. Read and follow the PHE guidance on social distancing during travel in the UK, and consider all alternatives before using public transport. Note that it is a legal requirement to wear a face covering while on public transport in the UK. 

3.2. Arrival dates and procedures. The arrival date for UK students is Sunday 27 September 2020. If you believe you will need to arrive before this date, please contact the College Admissions Office at admissions@lucy.cam.ac.uk. You will be sent further information about check-in procedures nearer to the time. 

3.3. Complete our arrivals survey 

Please complete this survey to confirm your arrival date: https://cambridge.eu.qualtrics.com/jfe/form/SV_8l9nPYyoMny9Em9. Please do this as soon as possible.

4.1. Check whether you will be required to quarantine As of 10 July a series of ‘travel corridors’ have existed, linking the UK with other countries with low COVID-19 infection rates. Students travelling to Cambridge from one of these countries do not need to quarantine upon arrival. The current list can be found here. It will be updated over the summer as the situation develops, so please check regularly. Students should also check the advice from their own government before making their travel arrangements. If you are not required to quarantine upon arrival, your arrival date in Cambridge is the same as that for UK students: Sunday 27 September 2020. If you believe you will need to arrive before this date, please contact the College Admissions Office at admissions@lucy.cam.ac.uk. You will be sent further information about check-in procedures nearer to the time. 

4.2. Arrival arrangements for students who are required to quarantine. If you are travelling to Cambridge from a country that is not on this list, you will be required to quarantine for two weeks before the start of term. You should therefore aim to arrive in Cambridge between 5 and 8 September. We are aware that there are very limited flights available to the UK from some countries at present and we are able to support students who need to arrive earlier than this. Please contact the College Admissions Office at admissions@lucy.cam.ac.uk if you believe you might need to arrive earlier than this. For your journey from the airport to Cambridge, please ensure you read and follow the PHE guidance on social distancing during travel in the UK and note that it is a legal requirement to wear a face covering while on public transport in the UK. We have made arrangements for arriving students to quarantine in College from the date of their arrival. If you are required to quarantine, please contact the College Admissions Office at admissions@lucy.cam.ac.uk as soon as you have booked your travel and know your arrival date. We will then provide further information about the arrival procedure and how you will be supported once you are in residence. 

4.3. Complete our arrivals survey 

Please complete this survey as soon as possible to confirm your arrival date: https://cambridge.eu.qualtrics.com/jfe/form/SV_8l9nPYyoMny9Em9.

It is your responsibility to know whether you need to quarantine after travelling to the UK from abroad. You must take quarantine very seriously: it is crucial in order to keep yourself and the Cambridge Community safe. In addition, you can be fined £1000 if you are required to self-isolate and do not.

What to pack if you will need to quarantine

Any medication you need for the period of quarantine. College is unable to provide medical supplies of any kind.
A bank card that will work in the UK
An adequate supply of face coverings
Ensure that your mobile phone allows you to access UK data until you get onto wifi
Enough snacks to last until you are able to order food
Bed linen, basic crockery, UK plug adaptor.

You can buy a bedding pack from Uni Kit Out which can be delivered straight to College. Alternatively you can bring your own. (The Uni Silver kit for example contains 1 x pillow and pillow case, 1 x duvet and duvet cover, 1 x mattress protector, 1x single sheet).

If you develop coronavirus symptoms while in transit to England, tell one of the crew on your plane, boat, train, or bus. They will let staff in the airport, port or station know, so they can tell you what to do when you arrive.  If you have coronavirus symptoms you will not be allowed to travel by public transport and will need to demonstrate that you have suitable accommodation for self-isolation.

When you arrive

After going to your room (whether in College or in private accommodation), you must remain in your household for the full quarantine period and must not leave except in an emergency.

Please read the UK government guidance on quarantine: this contains full information about what you are and are not permitted to do during your period of quarantine.

During quarantine

A “Quarantine” sign will be posted on your bedroom door with the dates of the quarantine period.

In the event of an emergency evacuation (e.g. fire alarm), you should aim to remain at least 2 metres distant from all other people. Wear a face mask and avoid direct hand contact with anything outside your room as far as possible.

Staff will not enter your bedroom, kitchen or bathroom unless there is an emergency. If they are required to enter, they will wear PPE.

Food

You should not go shopping during your period of quarantine. Many shops and catering outlets offer online delivery. You can also ask someone to go shopping for you.

Ordering from College

You can order a College food pack for the full 14-day quarantine period by completing the online form below. If you choose this option, you must commit to the full 14-day period:

https://lucycav.wufoo.com/forms/quarantine-food/

Packs will consist of breakfast, a hot vegetarian lunch and light evening meal (sandwich, sweet and fruit). Packs are charged at £9 per day (£126 in total). You will be invoiced for this separately.

Food will be delivered daily Monday to Friday during lunchtime (lunch, evening snack and breakfast for the following morning). Meals for the weekend will be delivered on a Friday - please ensure you store these appropriately in the fridge.

Online supermarket delivery

Here are the major UK supermarkets which offer online delivery:

Sainsbury’s
Tesco
Asda

Aldi (via the Deliveroo app): https://www.aldi.co.uk, https://deliveroo.co.uk
Veg box delivery (many companies; google “veg box delivery Cambridge”)

Online meal delivery

There are many delivery apps for meals, covering all budgets and types of food. Two common ones in Cambridge are: https://deliveroo.co.uk | https://www.just-eat.co.uk/

Online food deliveries from external companies will not come directly to your household but rather to the Porters’ Lodge. Please ask a friend or person from your corridor (buddy) to collect your delivery and bring it to your room. Please inform the Domestic Bursary who your

nominated buddy is. If you have tried to find someone to bring your delivery and no-one is available, you must fetch your delivery from the driver yourself and return directly to your room.

If you have to collect a food delivery while in quarantine, you must follow this procedure:

Wash your hands thoroughly for 20 seconds before leaving your household
Put on a mask
Do not enter any College building on the way – use outside routes
Return to your room as soon as you have collected your delivery
Do not stop to talk to anyone
Take the stairs rather than using a lift, if you are able to do so safely

If you need to use a shared kitchen while in quarantine

Wait until the kitchen is empty – do not use it while another person is in there.
Wash your hands for 20 seconds before entering the kitchen.
Wear a face covering while you are in the kitchen.
Wipe down all surfaces after use.
Take your food back to your bedroom to eat.

Housekeeping while you are in quarantine

Laundry: It will not be possible to visit the college laundry during your time in quarantine.  All items must remain in your room until your quarantine has ended.

Housekeeping and waste: you will be responsible for cleaning your own bedroom, bathroom and toilet during the 14 days. General rubbish should be double bagged and remain in your room until the period of quarantine is over. After this point you can take it to the bins.

If you develop Covid-19 symptoms while in quarantine

Please call the Porters’ Lodge on 01223 332190.

When your period of quarantine ends

Please email domesticbursary@lucy.cam.ac.uk and notify them that you have finished your quarantine. They will check this against the quarantine register and will log that your quarantine is now ended.

Households (once quarantine is over)

If you live in a single bedroom within College you are in a “shared household”. Your shared household is yourself plus the people you share a kitchen with; also a bathroom if your room is not en-suite.

Within your household, you are allowed to socialise with each other without the need to observe social distancing. If one person within your household develops COVID-19 symptoms, the whole household is required to self-isolate.

The UK Government permits single-adult households to form a “support bubble” with one other household. However, if you live in a shared household within College, it is NOT permitted for someone to form a support bubble with you.

Unfortunately, guests are not permitted in College currently.

Download this information in PDF

if you need to book a room in college, please use the forms below:

For staff: https://lucycav.wufoo.com/forms/meeting-roomevent-booking-request-form/ 

For students: https://lucycav.wufoo.com/forms/student-meetings-events-booking-form/

University Counselling ServiceOur Lucy Cavendish webpage has been amended to reflect the changes in service delivery.

Check here for College-Based Counselling updated info.